Administrative Assistant - Warehouse/Transportation

Work Location US-KY-Shepherdsville
Job ID
2021-27593
Address
342 Gordon Industrial Ave
Job Category
Administrative/Clerical
Nearest Metro Area
KY-Louisville

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Assists managers and directors in the Gordon Food Service divisions with clerical and administrative duties and business details.  Common duties include managing mail and basic correspondence, answering/screening calls, note taking, filing, data entry, report creation.  Schedules appointments/meetings, manages calendar, compiles expense reports and makes travel arrangements.  Orders and maintains supplies. 

 

Shift Sun-Thurs- Part Time- Less than 32 hours a week. 2nd shift hours. Pay:$18.56/hr

Responsibilities & Qualifications

  • Maintains schedule or daily calendar for department managers; may make judgments regarding calendar priorities, re-scheduling and initiating communication and activities in order to ensure an efficient calendar of events.  
  • Schedules and coordinates meetings, conference calls and other events, supplies appropriate equipment/materials, and provides hospitality services as needed. 
  • Assists with travel arrangements and itinerary.
  • Performs and coordinates basic office duties such as sorting and distributing mail, copying, filing, faxing, completing forms, ordering and maintaining equipment and supplies.
  • Prepares and maintains a variety of memos, forms, letters, reports, and presentations. Proofreads copy for spelling and grammar mistakes, makes appropriate changes.
  • Answers and screens telephone calls, takes messages.
  • Provides support on projects as directed, which may include gathering, compiling and reporting of information relevant to the assignment.  May track data.
  • Establishes and maintains effective working relationships within the organization.
  • Maintains departmental records and prepares special and recurring reports, following general directions.  
  • Answers questions relating to office operations and established policies and procedures. 
  • Prepares expense reports, provides budget status and pays invoices.
  • Performs other duties as assigned.
  • Vocational - Knowledge of secretarial, administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, letter formats and other office procedures and terminology.  Ability to obtain knowledge of GFS policies and procedures and department specific information. 
  • Communication - ability to listen actively, speak to convey information effectively, and communicate effectively in writing as appropriate for the needs for the audience.  Knowledge of the structure and content English language including the meaning and spelling of words, rules of composition and grammar.
  • Problem Solving - Solves routine problems of limited scope and complexity following established policies and procedures or according to the direction of the supervisor.  Uses judgement in matters affecting supervisor’s calendar.
  • Human Relations - Knowledge of principles and processes for providing customer and personal services; service orientation skill; social perceptiveness skill
  • Self Management - self directed, time management and coordination skills, ability to recognize problems, use discretion and make sound judgements within defined parameters; ability to cope with stressful situations while maintaining a calm and professional demeanor.
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Our Commitment

 

Find out more about our values, culture, and benefits at gfs.com/careers.   Be part of it!

 

Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce.  To demonstrate our commitment to our partnership, we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process.         

             

Gordon Food Service is an equal opportunity employer. All qualified applicants and employees will receive consideration for employment, or in terms or conditions of employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or status as a qualified individual with disability.   The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

 

If you require a reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to talent@gfs.com and use the words “Accommodation Request” in your subject line. Please keep in mind this method is reserved for individuals who require accommodation due to a disability.

 

All Gordon Food Service locations are tobacco-free.

Gordon Food Service is a drug-free workplace and drug tests all employees.  

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